Use MS Outlook to create appointments which drive bookings in Global Hospitality Suite®. Arrange the meeting room at the same time as the attendees, book associated catering or equipment, and even external visitors for badging, all from within the MS Outlook Appointment form. Make changes to meetings in MS Outlook and see instantaneous updates in Global Hospitality Suite®, and vice versa. Facilities and catering requested through MS Outlook appear directly on Provider Notification screens. This offers a true "one stop shop" for all booking needs, with seamless integration between your calendaring and meetings management applications.
MS Outlook Integration
Empower the end user with the following features:
- • Make room bookings and booking requests via MS Outlook Appointments
- • Acceptance or rejection of requests communicated to host
- • Attendees receive Outlook Notifications
- • Real time room availability and scheduling from within MS Outlook
- • Meeting requirements input directly into Global Hospitality Suite®
- • Direct updating of Global Hospitality Suite® for meetings updated or cancelled in MS Outlook
- • Meeting facilities/catering/resource booking via Outlook direct into Global Hospitality Suite®
- • External visitor registration
- • Bookings made via Global Hospitality Suite® create MS Outlook appointments
- • Changes made via Global Hospitality Suite® instantly update MS Outlook
- • Fully compatible with Microsoft Office 2003 and Microsoft Office 2007
Enable coordinators to supplement email confirmations with:
- • Automatic creation of Appointments in hosts' MS Outlook Calendars
- • Outlook Notifications and Updates sent to all meeting participants
- • Appointments automatically updated when Global Hospitality Suite® bookings are updated
- • Updates can be suppressed on an ad hoc basis to simplify booking "juggling"